Do you always perform repeated tasks in Microsoft Word? Repeated tasks, if not automated are prone to human errors. If you perform a task repeatedly in Microsoft Word, you can automate the task by using a macro.
A macro is a series of Word commands and instructions that you group together as a single command to accomplish a task automatically. Since not all of us are programmers who can write code in Visual Basic, I will show you a way to create macros without even writing code.
First open up your Word document then click Tools > Macro > Record New Macro
According to the help document the macro recorder in Word acts like a tape recorder. It records your deliberate keystrokes and mouse button clicks … when you record a macro, you can use the mouse to click commands and options, but not to select text.
You must use the keyboard to record these actions. For example, you can use F8 to select text and press END to move the cursor to the end of the line. Remember that it records keystrokes and mouse clicks only.
When you record a macro it will ask for a macro name so assign it a descriptive macro name. After that click the OK button to record the macro.
Once you see the recording toolbar, enter the keystrokes that you want to record. In the example below I indented the first line of the paragraph(TAB) then I selected all (Control-A) then I applied the bold format(Control-B). After this I stopped the recording of macro by clicking the stop button.
The macro will be saved and you can run it by clicking the run macro command (or Alt-F8) from the Tools menu.
Before the macro run:
After the macro run:
Now that you know how to make macros by recording keystrokes and mouse clicks, apply this tip on your own repeated tasks. This will increase your productivity and also you quality of work.
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